Financial close automation for accounting firms

Automate the close. Keep every judgement call.

ReckonPilot automates the work from a supplier invoice arriving to the period closing: coding, accruals, prepayments and the close checklist. Controls run at every step, and every decision your team makes stays visible and signed off.

Book a walkthrough See how it works

Works with Xero
Sign-off before posting
Full audit trail

Harbour & Finch LtdInvoicesMay 2026

Northgate Office Supplies
NOS-20418 · 27 May
£1,284.00Ready for Export
Castle Utilities
CU-88213 · Line 2 · Low confidence account
£642.17Review Required
Meridian Software
MS-2026-05 · Prepayment · 12 months
£3,600.00Ready for Export
Albion Cleaning Co
AC-1190 · General · No vendor match
£450.00Review Required
Vale Print Studio
VP-0772 · Totals do not reconcile
£96.00Review Required
Kestrel Couriers
KC-5531 · 22 May
£218.40Exported

3 items need review2 ready for export · 1 exportedExport waits for review

The difference

One client’s close, before and after automation

Same clients. Same ledger. Less keying.

Without ReckonPilot

Collect and key supplier invoices
Coding, tax and tracking typed in line by line.
3 h
Work out accruals
Scan past months’ bills to judge what hasn’t arrived yet.
1 h 15 min
Rebuild prepayment schedules
Spreadsheet schedules and journals redone every month.
1 h
Chase checklist sign-offs
Close status lives in email threads.
45 min
Re-check everything before posting
A second full pass before anything reaches Xero.
1 h
No role-based access
Everyone has the same access, so nothing separates who prepares, who closes the period and who only reads.
No roles

Total per client7 h

With ReckonPilot

Upload invoices
Extraction and coding suggestions are prepared.
5 min
Review only flagged lines
Weak evidence arrives as a flag, never a silent entry.
15 min
Accept or dismiss predicted accruals
The purchase-history evidence is shown with each one.
8 min
Prepayments detected
Schedule and monthly journals built from the invoice line.
2 min
Checklist with evidence checks
Export when clean, with the trail attached.
10 min
Role-based access control
Admins own setup, the Xero connection and closing the period. Accountants prepare, review and export. Viewers have read-only access.
3 roles

Total per client40 min

Times for a typical client after onboarding.

See these steps on one of your own clients.

Book a walkthrough

Why firms switch

Automate controls, standardise workflows, see every close

Automate controls
Exports wait until checks pass, and critical items block the close.
Standardise workflows
Every client runs through the same flow and the same three roles.
See every close
Checklist status, open flags and the audit trail for each client in one place.

How it works

Four steps from a connected ledger to a closed period

01
Connect your ledger
An admin connects the client’s ledger (Xero today, more coming). Accounts, tax rates and purchase history sync in.
02
Prepare close work
Invoices are extracted and coded, accruals predicted and prepayments scheduled, each linked to its source.
03
Review exceptions
Accountants work through flags, predictions and checklist items. Everything else is already prepared.
04
Close with controls
Exports stay blocked until checks are clean. The period closes only when critical items are resolved.

Capture

Supplier invoices arrive coded, with the source beside them

Upload PDFs or JPEGs; headers, lines, dates and service periods are extracted.
Account, tax code and tracking suggested from the client’s own Xero purchase history.
Blocking flags keep an invoice out of export. Once clean, it exports to Xero in one click.
Automatic duplication check, posting period check and service period check on every upload.

Castle Utilities

CU-88213 · 28 May 2026 · GBP

Review Required

System flagsBlocking 1Warnings 1

Line 2 - Low confidence account

General - No payment terms; due date set to 30 days

Line 1 · Electricity, May 2026£512.14

445 Light, Power, Heating · 20% VAT on Expenses

Line 2 · Climate change levy£23.00

429 General Expenses · 20% VAT on Expenses

AI-suggestedNo confident match in purchase history. Review before export.

Resolve 1 blocking flag to export

Predicted accrualsMay 2026 · 3 predictions

Brightline Telecom

Phone and broadband · bill not yet received

£638.80

Open

Evidence · Xero purchase history

Bill BL-30411 · Feb 2026£612.40

Bill BL-31187 · Mar 2026£655.10

Bill BL-31952 · Apr 2026£648.90

Kestrel Couriers · Courier services£210.00Accepted
Albion Cleaning Co · Office cleaning£450.00Dismissed

Accrue

Recurring accruals predicted from what the client usually buys

Predictions built from Xero purchase history, with the bills behind each one on screen.
Accept or dismiss; accepted drafts are submitted, reviewed and approved.
Approved accruals export to Xero as manual journals, with posting and reversal previewed first.

Schedule

Prepayments spotted on the invoice line and scheduled to the day

Detected when a line’s service period runs beyond the invoice month.
Recognition schedule prorated by covered days, with rounding absorbed in the final month.
Monthly recognition journals exported to Xero; posted and remaining balances always visible.

Meridian Software · Annual licence

MS-2026-05 · Line 1 · 1 May 2026 – 30 Apr 2027

£3,600.00

Posted £305.75Remaining £3,294.25

May 2026 · 31 days£305.75Posted
Jun 2026 · 30 days£295.89Awaiting recognition
Jul 2026 · 31 days£305.75Scheduled
+ 8 more months
Apr 2027 · 30 days · residual£295.92Scheduled

Close checklist · May 2026In progress

All invoices reviewed
System check · reopened by evidence refresh
Needs review
Prepayment journals exported
System check · approved by M. Lewis
Approved
Accruals approved
Assigned to A. Okafor
Prepared
Fixed asset register updated
Custom item · no additions this month
Waived

Blocked while 1 critical item is open

A close checklist that knows when something is missing

Each monthly period has items to prepare, approve, waive or assign.
System evidence checks re-run and reopen items when the evidence no longer holds.
The period cannot close while critical items are open.

Built for firms

Standardised workflows across every client

Every client runs through the same review flow, so the tenth close of the month is checked as carefully as the first.

One workspace per client

Each client’s Xero organisation has its own workspace. Switch between them in a click.

Harbour & Finch Ltd3 to review
Oakridge Dental GroupClean
Pennant Logistics7 to review
Linden Architects1 to review

Clear roles

Admins own setup and close, accountants do the work, viewers can look but not change.

AdminXero connection, users, checklist templates, period close
AccountantUploads, review, accruals, prepayments, exports
ViewerRead-only access to records and statuses

The same flow for every client

Flags, predictions and checklist items look the same in every workspace, so anyone on the team can pick up a close.

01Prepared
02Flags reviewed
03Approved
04Exported to Xero, logged

Controls and audit

Accounting controls that fail closed, with a trail auditors can follow

When something isn’t right, ReckonPilot stops and says why. Every edit, approval, export and period close is logged.

Export blocked when…

Xero permissions for invoices, attachments or manual journals are missing
A line’s tax mapping is missing or ambiguous
Blocking review flags are still open on the invoice
A journal’s currency differs from the Xero base currency and can’t be converted
Critical close items or failed evidence checks are unresolved, and the period stays open

Audit log · Harbour & Finch LtdMay 2026

29 May 2026, 09:14
A. Okafor · Accountant
Edited CU-88213 Line 2: account 429 → 445
29 May 2026, 09:15
A. Okafor · Accountant
Resolved flag: Low confidence account
29 May 2026, 09:31
A. Okafor · Accountant
Requested export of KC-5531 to Xero
29 May 2026, 09:32
System
Export verified against Xero response
2 Jun 2026, 16:02
M. Lewis · Admin
Closed period May 2026: Ready for review → Closed

Walk through the controls with us on a close like yours.

Book a walkthrough

FAQ

Questions firms ask first

Anything else: [email protected]

Does anything post to Xero without approval?

No. An invoice exports only after its blocking flags are cleared and an accountant chooses to export it. Accruals are approved before they export, and prepayment journals go when an accountant sends them. Every export request is logged, and Xero’s response is verified.

Which ledgers do you support?

Xero, today. Each workspace connects to one Xero organisation, and Xero stays the source of accounting truth.

What happens when the AI is unsure?

It becomes a flagged review item. Low-confidence vendor or account matches, totals that don’t reconcile and missing evidence are raised beside the field they concern. Blocking flags keep the invoice out of export until someone resolves them.

Who can do what?

Three roles. Admins manage the Xero connection, users, checklist templates and period close. Accountants upload, review, correct and export. Viewers can see records and statuses but can’t change them.

How do we start?

Book a walkthrough by email. We’ll go through your month-end with you, then your admin connects a client’s Xero organisation and its accounts and purchase history sync in.

See your close automated.

A walkthrough with our team, built around a close like yours. There’s no sign-up or trial to set up.

Book a walkthroughOpens an email to [email protected]

Automate the close. Keep every judgement call.

Works with Xero

Sign-off before posting

Full audit trail

Automate the close. Keep every judgement call.

One client’s close, before and after automation

Without ReckonPilot

With ReckonPilot

Automate controls, standardise workflows, see every close

Automate controls

Standardise workflows

See every close

Four steps from a connected ledger to a closed period

Connect your ledger

Prepare close work

Review exceptions

Close with controls

Supplier invoices arrive coded, with the source beside them

Recurring accruals predicted from what the client usually buys

Prepayments spotted on the invoice line and scheduled to the day

A close checklist that knows when something is missing

Standardised workflows across every client

One workspace per client

Clear roles

The same flow for every client

Accounting controls that fail closed, with a trail auditors can follow

Export blocked when…

Questions firms ask first

See your close automated.

Automate the close. Keep every judgement call.

One client’s close, before and after automation

Without ReckonPilot

With ReckonPilot

Automate controls, standardise workflows, see every close

Automate controls

Standardise workflows

See every close

Four steps from a connected ledger to a closed period

Connect your ledger

Prepare close work

Review exceptions

Close with controls

Supplier invoices arrive coded, with the source beside them

Recurring accruals predicted from what the client usually buys

Prepayments spotted on the invoice line and scheduled to the day

A close checklist that knows when something is missing

Standardised workflows across every client

One workspace per client

Clear roles

The same flow for every client

Accounting controls that fail closed, with a trail auditors can follow

Export blocked when…

Questions firms ask first

See your close automated.